Conferences & MICE
Win the bid before the room block evaporates.
Live group pace, suggested allotments and concession ladders, all in one proposal that goes out in hours, not days.
01 / 09Group sales
Group sales · Hotel Sales Software
A pipeline that ties group sales to actual rooms.
Track leads, RFPs, contracted rates and corporate accounts in one workspace, every step linked to the inventory in your PMS, not to a spreadsheet on someone’s desktop.
Runs on
- Web
- iPad
- Android tablet
- Android phone
- Offline-first
- Group RFPs
- End-to-end
- Contracts tracked
- Unlimited
- Bundled in
- All-in-One
Live · 6 properties · updated 4s ago
1d7d30d90d
Occupancy
87%
+4.2 pts
ADR
€212
+€18 wow
RevPAR
€185
+€22 wow
Bookings
11
today
Pace vs. last year
20262025
Wk 18Wk 20Wk 22Wk 24Wk 26
02 / 09Capabilities
Group sales without the spreadsheet sprawl.
Built for the moments where group revenue gets won or lost, the RFP response, the contract follow-up, the corporate rate review.
01
Lead pipeline
Stage-based pipeline with weighted forecasts, owner assignments, and reminders that don’t require a calendar.
02
RFP responder
Templated responses with live availability, rate ladders and inclusions, generated from the PMS data the lead asked about.
03
Contracted rates
Negotiated rate plans, dynamic discounts and BAR-floor protection, published to the PMS in one click.
04
Corporate accounts
Account-level reporting: room nights, revenue, conversion. With contacts, contracts and notes attached.
05
Group blocks
Create the block, assign rooms, manage allotments, and bill the master folio, all from the same record as the lead.
06
Activity log
Every email, call, edit and rate change captured automatically. Handovers between sales reps stop losing context.
03 / 09Deep dive 01
RFP response
Answer an RFP in the time it took to read it.
Drop in the requested dates and the system pulls live inventory, suggests a rate ladder, and renders a branded proposal. Send, track opens, follow up.
In every RFP response
- Live availability for the requested dates and room types.
- Suggested rate ladder based on demand and pace.
- Comparable past groups, win/loss reasons surfaced.
- Branded PDF + tracked link delivered in a single send.
- Auto-reminders if the prospect doesn’t respond in 72 hours.
04 / 09Deep dive 02
AI assist
A draft email that already knows the lead.
Prostay AI drafts every follow-up using the lead’s context, prior emails and your win/loss patterns. Approve and send in one tap.
- Anna Schmidt2m
Is breakfast included in the rate?
WhatsApp - Hiro Tanaka8m
Could we have an early check-in at 11am?
Booking.com - Lucia Bianchi32m
Thank you, see you Friday!
Email - Carlos Müller1h
Do you have parking on-site?
Web chat
Anna Schmidt
WhatsApp · arrives Fri
Prostay AI suggests⌘↩ to send
Listening for the next message from Anna,
05 / 09Deep dive 03
Contracts to inventory
Win the contract; the PMS already knows about it.
Once the contract is signed, the rate plan publishes to the PMS, the rooms are blocked, and the corporate account is wired into reporting.
PG
Paola Greco
3 nights · 28 Apr → 1 May · Room 202
Adults
2
Children
0
Source
Booking.com
Folio
- €720.00
Sea View King · 3 nights
€240 × 3
- €32.00
Welcome breakfast (×2)
Apr 28
- €180.00
Spa · Couples massage
Apr 29 · 14:00
- €18.00
City tax
Per night
Balance€950.00
Housekeeping
Room 202
Sea View King · Floor 2
Activity
Upgraded to Sea View King
14:32 · Maria · GM
Reservation confirmed via WhatsApp
12:08 · Prostay AI
Booking received from Booking.com
11:54 · System
06 / 09Use cases
For the sales motion that hotels actually run.
These are the moments where group revenue is decided. We’ve designed the software around them.
Corporate accounts
Manage 200 corporates without losing one.
Account-level reporting, contract renewal reminders, and rate-floor protection that stops sales from giving away revenue.
Wholesalers & TOs
Allotments that don’t become liabilities.
Allotment release rules, deadline reminders and channel-specific rates, with parity guards that match the rest of distribution.
07 / 09Integrations
Plays with the inboxes and CRMs sales teams live in.
Connects to email, calendar and CRM tools your team already uses, plus the PMS that owns the inventory.
- Gmail / OutlookEmail
- Google CalendarCalendar
- Microsoft 365Calendar
- HubSpotCRM
- SalesforceCRM
- Cvent / KnowlandLead sourcing
- DocuSignContracts
- SlackInternal
- Linkedin Sales NavProspecting
08 / 09Pricing
Pricing
Bundled in All-in-One.
Hotel Sales Software is included in the platform plan. No per-rep seat charges. No per-RFP fees. Pay per room, like the rest of Prostay.
09 / 09Get started
A demo on your active pipeline.
Bring an open RFP and a stalled lead. We’ll model both inside Prostay and show you how the next 30 days would look in the new pipeline.
- Pipeline imported from CSV or your current CRM
- RFP templates pre-built for your brand
- Outlook & Gmail integration on day one
- Onboarding session with your sales team