For Finance Teams
A folio that reconciles itself.
Auto-posted journals, tax-aware splits, owner statements and a city-tax report that actually balances. Built for hotel finance teams that want to close the month before lunch.
- Multi-entity ledgers
- Built-in
- PMS → GL
- Auto-posted
- Audit trail
- Per-folio
Paola Greco
3 nights · 28 Apr → 1 May · Room 202
| Date | Item | EUR |
|---|---|---|
| Apr 28 | Sea View King €240 × 3 nights | 720.00 |
| Apr 28 | Welcome breakfast ×2 guests | 32.00 |
| Apr 29 | Spa · Couples massage 14:00 | 180.00 |
| Apr 30 | Restaurant · Dinner Table 7 | 94.50 |
| May 1 | City tax 3 nights × €6 | 18.00 |
Payment received
€1,148.95
Visa ending 4242 · 3DS verified
- Method
- Card · Prostay Pay
- Captured
- Apr 28 · 14:32
- Posted to
- Folio #4821 · GL 4100
- Reconciled
- Auto · 0.4s
From a month-end that takes a week, to one that closes by lunch.
Finance shouldn’t spend the first week of the month exporting CSVs and chasing folio mismatches. Prostay auto-posts the right journal at the right moment.
Today
Where the time goes.
Three CSV exports per closing.
Reservations, F&B, payments, each system exports its own report. Reconciliation is manual.
Tax splits live in someone’s head.
VAT, city tax, service charges, each posted differently per property. Hard to audit.
Owner statements take a week.
Per-owner statements stitched manually from the same ledger.
Folio anomalies surface late.
A missing posting from F&B is found three days into the month-end.
With Prostay
Where the time should go.
Auto-posted journals at booking-time.
Every charge, every payment, every refund posts to the right ledger automatically.
Tax splits configured once.
VAT, city tax, service charges configured per rate plan or per item; applied consistently across folios.
Owner statements in one click.
Per-property, per-owner statements built from the same ledger. Email-ready on day one.
Real-time anomaly detection.
Pulse flags mismatched postings the same shift. Finance fixes them before close.
A finance stack that talks to itself.
No exports, no manual journals, no last-day-of-month panic.
Accounting
Hotel Accounting
Auto-posted journals, tax-aware splits, owner statements, audit trail.
Folio
Prostay PMS
A folio that reads like a receipt and posts to the ledger automatically.
Money
Prostay Pay
One acquirer, one settlement file, one reconciliation. Per-property settlements.
F&B
Point of Sale
POS sales auto-post to the correct revenue line and tax bucket.
Reporting
Pulse + Reports
Anomaly detection, period reports and city-tax exports out of the box.
A month-end on Prostay.
How the first day of the month actually closes.
Step 01
Day 30, Pre-close anomalies.
Pulse flags missing postings, unbalanced folios, refunds without parent charges. Fix in-shift.
Step 02
Day 1, Trial balance, ready.
Trial balance built from auto-posted journals. No CSV exports, no manual stitching.
Step 03
Day 1, Owner statements out.
Per-property, per-owner statements emailed in one click, with line-item drill-down.
Step 04
Day 1, City-tax export.
City-tax report built from the same ledger, ready to upload to the local authority.
A close that closes itself.
Bring last quarter’s GL exports. We’ll show you the same close on Prostay, same numbers, no manual journals.
- Mapped GL accounts in week one
- Tax splits migrated from your current setup
- Owner statement template per property
- City-tax export for your jurisdiction