Prostay
Book a Demo
01 / 09Operations / Activities

Operations / Activities · Dive Center Management

Run your dive centre from inside the hotel.

Schedule courses and trips, track certifications and equipment, and check divers in from the same system that runs your front desk. Every charge lands on the guest folio, so the dive centre stops living in a spreadsheet.

Runs on

  • Web
  • iPad
  • Android tablet
  • Android phone
  • Offline-first
Charges to folio
Real-time
Certifications
On file
Trip & course schedule
One calendar
02 / 09Capabilities

A dive centre that speaks the same language as the hotel.

Bookings, gear, certifications and billing in one module, sharing the same guests, the same folios and the same reporting as the rest of the property.

  • 01

    Course & trip scheduling

    Plan dive trips, courses and instructor assignments on one calendar. Set capacity per boat or class and watch availability update as guests book.

  • 02

    Fleet management

    Run the whole fleet from one place: boat schedules and departures, maintenance and service intervals, and every asset from tanks to compressors tracked as inventory.

  • 03

    Certification records

    Store each diver's certification level, agency and number, plus their last dive date and medical sign-off, ready the next time they check in.

  • 04

    Equipment & rentals

    Track tanks, regulators, wetsuits and BCDs as inventory. Assign rental gear to a diver, flag servicing due, and never double-book a set.

  • 05

    Charge to room

    Post courses, rentals, trips and retail straight to the guest folio. No separate till to reconcile at the end of the day.

  • 06

    Waivers & liability

    Capture digital waivers and medical questionnaires before the dive, stored against the guest and time-stamped for your records.

  • 07

    Staff & instructor roles

    Give instructors and dive masters their own logins and permissions, scoped to the dive centre and governed by the same role settings as the rest of Prostay.

03 / 09Deep dive 01

Fleet management

Your boats, schedules and gear in one place.

Manage the fleet the way you manage rooms. Each boat carries its own schedule, capacity, engine hours and service history, so dispatch, maintenance and asset tracking all live in the same system as your bookings and folios.

What the fleet view keeps on top of

  • Boat schedules and departures, with capacity drawn down as divers book.
  • Maintenance and service intervals tracked by engine hours and dates, with reminders before a boat is due.
  • Hull inspections, repairs and downtime logged so an out-of-service boat never gets scheduled.
  • Tanks, regulators, BCDs and compressors managed as real inventory, with servicing and hydro dates.
  • Assets assigned per boat or per diver, so nothing goes missing between trips.
04 / 09Deep dive 02

Gear & certifications

Know who is qualified and what they are diving with.

Each diver carries their certification, experience and rental kit with them across stays. Equipment is tracked as real inventory, so servicing, sizing and availability are never a guessing game.

What the module keeps in order

  • Certification level, agency, card number and expiry held against the guest profile.
  • Logged dive count and last dive date, so refreshers are offered when they should be.
  • Rental gear assigned per diver, with size, set number and return status.
  • Servicing and inspection reminders per tank, regulator and BCD.
  • Medical questionnaires and digital waivers captured before the first dive.
  • Capacity caps per trip, course and boat to keep groups safe and legal.
05 / 09Deep dive 03

Billing

Dive revenue that lands on the right folio.

A discover-scuba session, a week of gear rental and a fresh mask all post to the guest's room with the correct tax and cost centre. Dive revenue rolls up next to rooms, F&B and retail in the same reporting your finance team already reads.

06 / 09Use cases

Built for the way dive resorts actually run.

Whether diving is the reason guests book or a popular extra, the dive centre works the same way the rest of Prostay does.

Dive resorts

Diving is the reason guests come.

Liveaboard-style schedules, multi-day courses and repeat divers across the season, all tied to the room and the folio from arrival to checkout.

Hotels with a dive centre

A profitable extra, finally measured.

Offer trips and courses as add-ons, charge them to the room, and see exactly what the dive centre contributes per month.

Instructors & dive masters

Less paperwork, more water time.

Check divers in, confirm certifications and assign gear from a tablet, with waivers and charges handled automatically behind them.

07 / 09Integrations

Connected to the rest of the property, not bolted on.

The dive centre shares the same guests, folios, payments and reporting as every other Prostay module.

  • Prostay PMSFolio & reservations
  • Prostay PayPayments
  • Tableview POSRental & retail
  • Prostay NexusGuest messaging
  • Prostay AccountingFinance
  • Business IntelligenceReporting
08 / 09Pricing

Pricing

Add it when you need it.

Dive Center Management is an optional module you can switch on per property. Build your plan on the pricing page and add it to your estimate alongside the rest of Prostay.

09 / 09Get started

Bring your dive centre into the system in days, not months.

Send us how your dive operation runs today, courses, trips, gear and rates, and we will model it in a Prostay sandbox ahead of your demo.

  • Your courses and trips modelled before the demo
  • Certifications and gear migrated from your current records
  • Charges flow to the folio from day one
  • Instructor and dive master logins included