Prostay hotel sales software helps you win more group bookings, automate proposals, and close deals faster
With built-in CRM, PMS integration, Guest and Agent Management, and AI follow-ups, it’s the smarter way to boost revenue in 2025
PMS connectivity for syncing guest data
Digital contract workflows tailored to hospitality agreements
Why Hotels Need Dedicated Sales Software in 2025
The hospitality industry is one of the most competitive service sectors, where fast, personalized responses are key. In 2025, guests and planners expect lightning-fast, seamless interactions and easy group booking experiences.
The digital transformation has made automated, guest-focused systems a must-have. Since group and event business make up a big chunk of hotel revenue, managing sales efficiently directly affects profitability and long-term success.
Automated lead capture from websites, phone calls, emails, and events forms the backbone of effective sales management. Sophisticated systems score leads based on group size, budget, timeline, and booking history to prioritize follow ups.
Integration with popular CRM solutions like Salesforce and Pipedrive gives sales teams a full view of guest contact details, activities, and conversations across platforms. This ensures detailed guest data is always at hand.
Mobile access helps sales teams respond quickly, whether on-site or remote—crucial for closing deals in today’s fast-paced market.
Contract and Proposal Generation
Digital proposals with customizable templates speed up the sales process_ Advanced software creates proposals automatically based on guest preferences, availability, and pricing, reducing manual data entry and errors
E-signatures eliminate paper handling, allowing clients to sign contracts online with automatic notifications to the team
Approval workflows and version control maintain compliance, with managers able to set rules for pricing or contract changes
Real-time room and space inventory tracking is key_ Sales teams get instant visibility into meeting rooms, banquet halls, and event venues to avoid booking conflicts
Event timeline tools coordinate complex group bookings involving multiple departments, ensuring smooth execution
Catering software often includes menu management, allergen tracking, and kitchen operations integration to ensure accurate cost calculations and guest satisfaction
With native integration to Amadeus Delphi and major PMS systems, Canary enhances existing setups without full replacements, lowering costs and speeding implementation_
Canary offers 24/7 support tailored to hospitality’s busy periods and diverse time zones_
Delphi handles complex bookings with multiple components, detailed reporting, and customization options_ Large hotel brands and management companies often choose it for its enterprise-level capabilities_
While powerful, it can be complex and costly, making it better suited for bigger properties with heavy group and event business_
Monday CRM offers revenue operations insights and visual pipeline management, great for hotels wanting unified revenue management_
Pipedrive provides simple sales pipeline tools, ideal for smaller hotels needing straightforward lead tracking_
Revinate focuses on guest engagement and loyalty programs, combining sales management with personalized marketing to drive direct bookings_
Custom enterprise solutions offer high customization for large chains but require significant investment_
Integration and Technology Stack
Herramientas de gestión de ingresos
Dynamic pricing tools help create competitive group rates and packages aligned with market demand_
Forecasting tools optimize event space allocation and reveal booking trends to guide sales strategies_
Competitive rate analysis keeps proposals profitable and attractive_
Revenue optimization algorithms maximize value from meeting spaces_
Pricing and ROI
Understanding pricing models and ROI helps hotels choose wisely_
Common Pricing Models
Per-room pricing usually runs $5-$15 per room monthly for smaller properties_
Fixed monthly fees plus a percentage per booking suit larger hotels_
Enterprise pricing is customized for big chains with complex needs_
Implementation and training can cost $2,000-$10,000 but often pay off quickly_
ROI and Payback
Higher group conversion rates are the main ROI driver, with many hotels boosting rates from 32% to over 50%_
Time saved on admin means sales teams can focus on closing deals, improving performance_
Cutting paper processes reduces errors and lost revenue_
Typical payback is 6-12 months; some break even within a single sales season_
